Seven Benefits of Virtual Events

In fact, if you study on how we are able to share the 7 Benefits of doing Virtual Events with I-Tech, you will realize that technical difficulties are always having its own tendency to happen, but having a Plan B & Plan C, together with a team to save your day from troubleshooting is one of the best inclusions that we have, and the benefits of doing Virtual Events with our team are:

#1 – Anticipation

Compare to in-person events for example, if there is a sudden feedback or echo to the Audio, the Technical Assistant will run as his quick response to find out the main problem and solve it as fast as he or she can. Meanwhile for the Virtual Events, once the materials are received by our team, we will double-check the Audio or Video file format if there is no glitches or damages, so that once it will be aired online, it will run smoothly. Speaking of Virtual, since all of our guests are watching at their own homes live or online, our team shall equip the high bandwidth supply of internet, followed by House Rules to please use a fast-connection for the internet or mobile data in order to enjoy a satisfying view on their screens.

Worst case scenario may happen such as Power Outage or Inconvenience of internet service provider, that’s why we have to use UPS as back-up power and electricity supply (our Mini-Generator Set as second option) and also the broadband modem/router as back-up internet connection (our LiveU: wireless streaming tool as second option). This is a frequent instances, that’s why you have to anticipate those troubles with preparations, nobody wants to be disappointed.

#4 – Secured Accessibility

It might be required without asking, but we have the responsibility to maintain the privacy of our clients especially for their own Virtual Wedding, On-Air Board Meeting, Online Business Conference, Live Product Launching, Remote Year-End Parties and many more. In these trying times, there are so many hindrances to make a Physical Event (health protocols, venue occupancy, mandatory number of attendees, internet access, swab testing, etc.), but the Virtual Event itself can mitigate those obstacles because first, you don’t need to commute on the location like the way events are used to be, and a fast connection of internet will do.

Way back then when events participants are being numbered by the security guards or events marshal, it is also as the same of what the Social Media Platforms are doing right now (as long as if you’re doing this wisely) such as Facebook where you can able to do a Closed-Group Livestreaming, for Zoom Meeting or Webinar has its own Meeting ID and Passcode after clicking the invitation link, as well as to Microsoft Teams that can do the same thing and many of those platforms that our clients prefer. Most of those advanced features are not free, but that is one of I-Tech’s advantage for investing our licensed accounts for example to Zoom Meeting or Webinar, plus our Licensed Livestreaming Software (Wirecast).

Most everyone today can join a video call or whatever kind of virtual gathering it could be, but it is a rare thing to have a Production Company or Service Provider who are experienced enough in broadcasting a high-quality streaming even in recording as well, and helping the emcees or hosts to be more exciting by making themselves a creative layers that can make their own presentations in a way that is presentable (front camera video + lower thirds + title + logo + video input + timer + flashing on-screen images + presenter over the presentation + on the spot cropping of video IS A TOTALLY AMAZING APPROACH OF I-TECH’s CAPABILITIES).

#5 – Accuracy

People say that in order to make a better positioning of object comes with a creative mind, this kind of motto is always applied in our Virtual Events, especially for doing our Evergreen Approach in Livestreaming. By thinking about the subject or the events host, we have to collaborate with the client on where would be the Timer be placed (Center, Left, Right, UL, UR, LL, LR, CL, CR), also the Lower Thirds (5 to 15 seconder flashed-video where the Name, Company or Designation of the speaker is indicated), cropping a portion of video, Title of the Event, Keywords or Hashtags, Event Logo, Video, Image, Audio and many more, this is the usual components of our Evergreen Approach in Livestreaming from the advanced features of our Licensed Wirecast. Speaking of that approach, it wouldn’t be complete without the help of the Green Screen (for Chroma Keying; a technique used to change the green color into a transparent one and can be replaced by Background Image, Video or Motion Graphics or whatever they like to put into).

Why is it important to have an accuracy in Virtual Events? because even at in-person events, for example to Wedding, if you’re making a close-up mood to the groom and bride before their own lips will kiss as one and then all of a sudden, you will have a technical problem in video or audio, automatically the scene will be in a serious trouble. That is why it has a relative meaning to the OCD of Perfection, where you must know on when you will properly flash the Audio Effects at perfect timing (clapping, drum rolls, upbeat music, etc.), by having a good preparation on where you will insert the next part of the program in transitional effects (Fade, Cut, Dissolve, etc.), as is for placing the layers of your choice.

#6 – Package

Unlike before, Physical or In-Person Setup requires a checklist on who or what would be your supplier at your project or events such as:

See that? and most of those mentioned suppliers from above are independent or stand alone, meaning they have their own expertise and weaknesses, that’s why Package is important because sometimes it is way too chaotic or complicated to talk to many contact persons plus, you can’t even rewind the time if those people or supplier has or have their own addresses that are way too far at your location when they don’t arrive on time at the venue (out of town ones). Here in I-Tech Digital Productions, all of those mentioned suppliers are all-in at I-Tech. So instead of making our clients having a tough situation to look for others, we are here to save their time and make things as easy as we can. No one wants to be ruined, no one else wants also to shatter the trust of their customers, that’s why day-by-day we never stop to train for the good of all while keeping ourselves healthy at the midst of pandemic because it needs to be carefully balanced.

#7 – Fit for All

Having so much many track records between Physical/Virtual or Hybrid Events, whether big or small ones must be felt at real-time expectations. Since we are in a New Normal Era, attending to the Virtual Events are always equipped with a combination of excitement and motivation, alongside with a little bit of pressure or nervousness, this is because Virtual Events fill us up with unbelievable information and ideas that many of companies and businesses nowadays are looking for a very-credible and professional Production Companies. Fit for all because when I-Tech was so used to do Physical Setups before the pandemic starts, a year 2020 is a year of lockdown and that is the time where we cannot afford to be silent and close our services, instead we actively worked hard to discover and discover and learn new things from altercations, unequal ideas, risking ourselves in the name of production until we make it here, serving our clients at their own tables with a smile of maintaining our relationships together as one.

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